General Preservation Assessment Questionnaire You don’t have to complete this form in one sitting. At any time, you can use the “Save & Continue” button at the bottom of the form to save a draft. You’ll have 30 days to complete the form.General InformationInstitution Name(Required) Reporting Deadline (if any) Please specify if this deadline is internal or grant-related. If grant-related, please specify grant (eg: CAP, NEH Preservation Assistance Grant, MN Historical and Cultural Heritage Grants Program, etc.)Contact Name(Required) First Last Email(Required) We will also send a copy of your responses to this email.Phone(Required)Address Street Address City State ZIP Code American Alliance of Museum Accreditation? If yes, indicate date.Primary Institution Type(Required)ArchivesArt MuseumCultural CenterHistorical SocietyLibraryNative American CommunityNatural History MuseumScience MuseumUniversity Art GalleryOtherCollections Care StaffPlease list names and titles.Mission StatementBrief History of the InstitutionBrief Description of the Collection(Required)Approximate Number of Items in the Collection(Required)Approximate Number of Visitors Per YearInstitutional Governance Who Owns the Collection? What Percentage of the Collection is on Display? What Percentage of the Collection is in Storage Onsite? What Percentage of the Collection is in Storage Offsite? What Percentage of the Collection is on Loan? Please Describe Recent or Ongoing ProjectsPlease include significant conservation work, additions, acquisitions, or large exhibitions from the last 3-5 years.Please Describe Your Main Preservation Goals or ConcernsAnnual Budget for Preservation/ConservationDo You Have a Collections Management Policy?YesNoIf so, please have a copy available for the assessor during the site visit.Do You Have an Emergency Plan?YesYes, but needs updatingNoIf so, please have a copy available for the assessor during the site visit.Do You Have a Long-Range Conservation Plan?YesYes, but needs updatingNoIf so, please have a copy available for the assessor during the site visit.Do You Have a Collections Catalog? Example: Past Perfect databaseDo You Have an Up-to-Date Collections Inventory? If not, please indicate approximately what percent of the collection is inventoried.Do You Have Human Remains or Funerary Artifacts in the Collection? If yes, please state the region of origin for these materials.Do You Have Separate Storage for Sensitive Collections? If Yes, Please Describe. Sensitive collections can include anything not appropriate for general display or study.Would You Like Additional Information About the Native American Graves Protection and Repatriation Act (NAGPRA)?YesNoHow Many Buildings are in Your Facility?Please Provide the Name, Brief Description, and Date of Construction for Each of Your BuildingsWhat is the Greatest Distance Between Buildings in Your Facility? Fire PreparednessAre Any of Your Buildings Without Fire Detection or Suppression?YesNoPlease List the Buildings with Neither Fire Detection nor Suppression: Please Describe the Fire SystemDetection vs. suppression, dry-pipe system vs. wet-pipe system, etc.How are the Fire Systems Activated? Who is Notified When the Fire Systems are Activated? Where are the Controls Located? Who is Responsible for Fire System Maintenance? How Frequently is Maintenance Performed? Does the Staff Practice Fire Drills?YesNoIs the Staff Trained to Use Portable Fire Extinguishers?YesNoIs the Local Fire Department Involved in Drills or Extinguisher Training?YesNoAre the Buildings Freestanding?YesNoIf No, are the Adjoining Walls and Buildings Fire-Resistant?YesNoAre the Buildings Themselves of Fire-Resistant Materials?YesNoDo All Buildings Meet Applicable Fire Codes? If not, please explainAre there Fire-Resistant Walls and Doors Separating Functional Sections in the Facility?YesNoAre Fire-Prevention Protocols Up-to-Date?YesNoAre Staff Trained on Fire-Prevention Protocols?YesNoAre Warning Posters Used and in Good Condition?YesNoSecurityPlease Describe Automated Security SystemsFor example: cameras, motion detectors, door contacts, etc. If cameras are in use, specify if they record and if they are monitored.How is the System Activated and Who is Notified? Who is Responsible for Security System Maintenance? How Frequently are Systems Tested? What Type of Security Force Do You Have? Staff Security Personnel Contracted Security Agency Personnel Volunteers None Other Check all that apply.Under Whose Supervision is the Security Force? What is the Total Number of On-Duty Security Personnel? Please specify both during business hours and after hours.Does the Security Force Receive Training in the Following? Protection against material damage and techniques for recognizing damage Art and artifact handling in the event of an emergency Familiarity with the institution, its history and collections Awareness of items at higher risk for theft Observation techniques Knowledge of emergency procedures Check all that apply.Are any Security Personnel Armed?YesNoDoes the Security Force have Official Police Status?YesNoFor example: powers of arrestAre Guards Unionized?YesNoAre Contingency Plans in Place to cover Union Strike Action?YesNoHow is Access between Public and Nonpublic Areas Controlled? Do Visitors Check Bags?YesNoAre Visitors Required to Sign In? Please specify if visitors sign in to staff-only areas.If Keys are Used, How Many are Available?Please list staff members responsible for keys.Do You Do Staff Background Checks?YesNoWhich of Following are Used to Prevent Theft or Damage on Exhibit? Alarmed cases Locked cases Cases with security screws or covered screws Acrylic or glass vitrines Physical barriers (such as stanchions) Security hangings for framed artwork Other Check all that apply.Collection Environment InformationWhat is Your Primary Collection Type? Archaeological materials Archives, books, works on paper Decorative arts and furniture Encyclopedic Collection (all types) European/settler historic materials Fine art Historic vehicles, boats, or farm equipment Native American cultural heritage Outdoor sculpture Time-based media (including audio recordings or VHS tapes) Other What Other Types of Collections Do You Have? Archaeological materials Archives, books, works on paper Decorative arts and furniture European/settler historic materials Fine art Historic vehicles, boats, or farm equipment Native American cultural heritage Outdoor sculpture Time-based media (including audio recordings or VHS tapes) Other Check all that apply.What is the Layout of Your Exhibit Space? Cases only One large room Several small rooms Multiple large rooms or wings Multiple buildings, such as at an interpretive site Other (for example: exhibit space in planning stages) Are All Exhibit Areas ADA Compliant?YesNoIs Food or Drink Allowed in the Exhibit Space?YesNoSpecial Events That Occur in Exhibit Spaces Weddings Concerts or recitals Lectures Dinners or receptions Classes Other Check all that apply.What Lighting is Used in Exhibit Spaces? Fluorescent Incandescent LED Windows or skylights Other (neon tube, etc.) Check all that apply.How is Ultraviolet (UV) Radiation Mitigated? UV filtering film on windows UV shields on light fixtures Shades, blinds, or curtains None Other Check all that apply.Are Light Levels Measured? Yes, regularly Yes, occasionally No Please Describe Any Rotation Schedules You Have for Objects on Display How are Temperature and Relative Humidity Monitored? Dataloggers Manually, regularly Manually, occasionally Not monitored Is there a Central Heating System?YesNoIs there a Central Cooling (AC) System?YesNoIs there Relative Humidity Control?YesNoPlease Indicate the Relative Humidity Setpoints: Is there Air Filtration?YesNoWhere are the Air Intake Vents? Describe Any Areas Without Environmental ControlWho is Responsible for the Maintenance of Environmental Systems? Is there Enough Storage Space?YesNoRisk Management InformationIs Your Facility Located in an Earthquake Zone?YesNoIs Your Facility Located in a Flood Zone or Near a Body of Water?YesNoAre Your Exhibition or Storage Spaces Located Near Sprinkler Systems or Water Pipes?YesNoWhich of the Following Integrated Pest Management Strategies Do You Use? Pheromone traps Sticky or “blunder” traps Rodent traps Entrance/perimeter spraying Sonic deterrents Bat houses on property Cat on property Identification of trapped pests Check all that apply.Has Your Institution Ever Experienced an Insect Infestation?YesNoHas Your Institution Ever Experienced a Mold Outbreak?YesNoAre Your Collections Insured? (Fine Arts/Inland Marine Policy or Rider)YesNoType of Insurance Policy All risk (while on exhibit and in transit) Burglary or theft Fire Rising water or water damage Natural disaster Mysterious disappearance Employee dishonesty Check all that apply.Are there Any Non-Standard Exclusions to Your Policy? If so, please list them here.How Much is Your Deductible?Have You Received Over $5,000 Worth of Damage?If yes, please explain.Did Any Changes in Your Policy Occur as a Result of the Claim? CAPTCHA